Everything you need to manage your fleet
From a 10-van courier fleet to a 200-vehicle HGV operation — Vekaro scales with you.
Fleet Dashboard
Your compliance health at a glance
- Real-time compliance rate across your entire fleet
- Overdue and expiring items highlighted automatically
- Weekly schedule strip showing what's due each day
- Service overview donut chart with interactive breakdown
- Personalised greeting with time-of-day awareness
Good morning, James
47
Vehicles
94%
Compliant
2
Overdue
This Week
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T
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Vehicle Register
Every asset, every detail
- Add vehicles by registration plate — DVLA pulls the rest automatically
- Batch import: paste a list of registrations and import your entire fleet in minutes
- Full vehicle details: make, model, year, colour, fuel type, engine size, tax status, MOT status
- Vehicle Off Road (VOR) flagging for non-operational assets
- Search, sort, and filter across your fleet
- Vehicle detail panel with notes and compliance history
Fleet Register
AB12 CDE
Ford Transit
MOT Valid
FG67 HJK
Mercedes Sprinter
Exp. 14d
LM18 NPR
DAF LF
VOR
MOT & Tax Tracking
Never miss an expiry
- MOT status and expiry date pulled directly from the DVLA
- Tax status including SORN detection
- Data refreshes automatically — no manual checking needed
- Dashboard KPIs: expired, due within 14 days, due within 30 days
- Click any KPI to filter your fleet instantly
Vehicle Details
Reg
AB12 CDE
MOT
Valid until 15 Mar 2027
Tax
Taxed
MOT Due
342 days
Valid
Tax Due
1 Oct 2026
Taxed
Service Tracking
Every service, tracked from start to finish
- Every service gets tracked from creation to completion
- Set up recurring schedules and the next one is created automatically when you complete the current one
- MOT dates sync from the DVLA so you never have to enter them manually
Service Tickets
6-Week PMI
AB12 CDE · Due 28 Mar
Annual Brake Test
FG67 HJK · Due 2 Apr
Tacho Calibration
LM18 NPR · Due 15 Apr
Schedule & Calendar
Plan your week, plan your month
- List view: all upcoming services sorted by urgency
- Calendar view: month grid with coloured indicators per day
- Tax due dates shown alongside services
- Filter by service type: MOT, PMI, Service, Custom
- Click any day to see what's due
March 2026
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Multi-User & Permissions
The right access for every role
- Four roles: Owner, Admin, Manager, Viewer
- Owners manage billing and account settings
- Admins manage users and can delete records
- Managers handle day-to-day fleet operations
- Viewers get read-only compliance visibility
- Invite team members by email with one click
- Each user gets their own profile, preferences, and theme choice
Team Members
JB
James Bayfield
james@bayfield.co.uk
SM
Sarah Mitchell
sarah@bayfield.co.uk
MR
Mark Reynolds
mark@bayfield.co.uk
Multi-Organisation Support
One login, multiple fleets
- Users can belong to multiple organisations with different roles in each
- Organisation switcher in the sidebar — switch context instantly
- Perfect for groups with multiple operating entities
- Data is completely isolated between organisations
Your Organisations
Bayfield Logistics
32 vehicles · Owner
Pennine Haulage
18 vehicles · Admin
Castlegate Transport
45 vehicles · Manager
Consultant Dashboard
Built for external transport managers
- Manage compliance across up to 5 client organisations from one login
- Cross-organisation compliance overview with health scores per client
- Aggregated action items: see every overdue and expiring item across all clients in one list
- Create client organisations and onboard their fleets
- Switch into any client's full fleet view with one click
- Invite client staff as managers or viewers within their own organisation
Client Overview
Bayfield Logistics
97%
Pennine Haulage
88%
Castlegate Transport
100%
3 Action Items
2 overdue services · 1 MOT expiring
Works on any device
Access your fleet from anywhere
- Desktop — full dashboard with sidebar navigation, tables, and calendar views
- Tablet — the same features optimised for touch, perfect for the yard or workshop
- Mobile — check compliance, view schedules, and manage services from your phone on the road
Desktop
Tablet
Mobile