Everything you need to manage your fleet
From a 10-van courier fleet to a 200-vehicle HGV operation — Vekaro scales with you.
Fleet Dashboard
Your compliance health at a glance
- Real-time compliance rate across your entire fleet
- Overdue and expiring items highlighted automatically
- Weekly schedule strip showing what's due each day
- Fully interactive — click any chart or metric to drill straight into the detail
Good morning, James
47
Vehicles
94%
Compliant
2
Overdue
This Week
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Daily Walkaround Checks
DVSA-compliant checks from any phone
- DVSA-standard checklists — HGV, Trailer, Van, PSV
- Customisable templates — duplicate defaults and add your own items
- Tractor and trailer linked checks — two assets, one check flow
- Third-party trailer support — enter registration or fleet/unit number for trailers not in your fleet
- Photo capture — rear camera, client-side resize, attached to the defect
- Digital sign-off — driver confirmation before submission
- Mobile-first — works on any phone, no app download
Daily Walkaround Check
✓
Front view clear (no obstructions)
✓
Mirrors, cameras and glass condition
✗
Dashboard warning lights
CRITICAL
✓
Brake operation and ABS
43/47 items checked
1 defect found
Defect Management
Every defect tracked from report to sign-off
- Automatic defect creation from failed check items
- Full lifecycle: reported → acknowledged → repair booked → completed → signed off
- Photo evidence at every stage — defect photo, repair photo, completion photo
- Link defects to service tickets — or create new repair services from defects
- Defect severity levels — critical, major, minor
- Critical defect email alerts — sent immediately to transport managers
- Defect timeline — complete audit trail of every status change
- Dashboard warnings — vehicles with open defects flagged across the app
- Defect reporting by vehicle, driver, category, and severity
Defect Management
DEF0000000003
CRITICAL
Dashboard warning lights — engine management
PN70DCZ · Reported 28 Mar
DEF0000000002
REPAIR BOOKED
Nearside front tyre — tread below limit
AX22GZO · Workshop: Fleet Tyres Ltd
DEF0000000001
SIGNED OFF
Offside marker lamp — not working
PN70DCZ · Signed off 25 Mar
Driver Profiles
Unlimited drivers on every plan
- Unlimited drivers on every plan
- PIN login — 4-6 digit code for quick access at the start of a shift
- Driving licence number and expiry tracking
- Driver CPC expiry tracking
- Driver check history and performance statistics
Drivers
MR
Mike Reynolds
Last check: Today 06:23
TW
Tom Walker
Last check: Today 07:15
SC
Sarah Clarke
CPC expires in 28 days
3 active drivers · Unlimited on all plans
Vehicle Register
Every asset, every detail
- Add vehicles by registration plate — DVLA pulls the rest automatically
- Batch import: paste a list of registrations and import your entire fleet in minutes
- Full vehicle details: make, model, year, colour, fuel type, engine size, tax status, MOT status, and full MOT history with advisory and failure records
- Vehicle Off Road (VOR) flagging for non-operational assets
- Search, sort, and filter across your fleet
- Vehicle detail panel with notes and compliance history
Fleet Register
AB12 CDE
Ford Transit
MOT Valid
FG67 HJK
Mercedes Sprinter
Exp. 14d
LM18 NPR
DAF LF
VOR
MOT & Tax Tracking
Never miss an expiry
- MOT status and expiry date pulled directly from the DVLA
- Tax status including SORN detection
- Data refreshes automatically — no manual checking needed
- Dashboard KPIs: expired, due within 14 days, due within 30 days
- Click any KPI to filter your fleet instantly
Vehicle Details
Reg
AB12 CDE
MOT
Valid until 15 Mar 2027
Tax
Taxed
MOT Due
342 days
Valid
Tax Due
1 Oct 2026
Taxed
Service Tracking
Every service, tracked from start to finish
- Every service gets tracked from creation to completion
- Set up service books that automatically adjust when schedules change
- MOT dates sync from the DVLA so you never have to enter them manually
- Every vehicle's full service history stored in one place
Service Tickets
6-Week PMI
AB12 CDE · Due 28 Mar
Annual Brake Test
FG67 HJK · Due 2 Apr
Tacho Calibration
LM18 NPR · Due 15 Apr
Document Management
V5Cs, insurance certs, service history — all in one place
- Upload documents directly to vehicles or service tickets — PDF, JPEG, PNG, WEBP
- Drag and drop uploads with real-time progress tracking
- Categorise documents: V5C, insurance, MOT certs, plating certificates, invoices, inspection reports
- Expiry date tracking with colour-coded warnings for insurance and calibration certificates
- Vehicle detail panel shows both asset documents and all service history documents in one view
- Stored securely — files are kept private to your organisation and can only be accessed by logged-in team members
Documents
Asset Documents
V5C_AB12CDE.pdf
James Taylor, 22 Mar 2026
Insurance_2026.pdf
James Taylor, 14 Jan 2026
Service History Documents
PMI
VEK0000000142
6-Week PMI
PMI_sheet_scan.jpg
PMI Sheet
Drop files here or click to upload
PDF, JPEG, PNG, WEBP — max 10MB
Schedule & Calendar
Plan your week, plan your month
- List view: all upcoming services sorted by urgency
- Calendar view: month grid with coloured indicators per day
- Tax due dates shown alongside services
- Filter by service type: MOT, PMI, Service, Custom
- Click any day to see what's due
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Multi-Organisation Support
One login, multiple fleets
- Users can belong to multiple organisations with different roles in each
- Organisation switcher in the sidebar — switch context instantly
- Perfect for groups with multiple operating entities
- Data is completely isolated between organisations
Your Organisations
Bayfield Logistics
32 vehicles · Owner
Pennine Haulage
18 vehicles · Admin
Castlegate Transport
45 vehicles · Manager
Works on any device
Access your fleet from anywhere
- Desktop — full dashboard with sidebar navigation, tables, and calendar views
- Tablet — the same features optimised for touch, perfect for the yard or workshop
- Mobile — daily walkaround checks, check compliance, view schedules, and manage services from your phone on the road
Consultant Dashboard
Built for external transport managers
- Manage compliance across up to 5 client organisations from one login
- Cross-organisation compliance overview with health scores per client
- Aggregated action items: see every overdue and expiring item across all clients in one list
- Create client organisations and onboard their fleets
- Switch into any client's full fleet view with one click
- Invite client staff as managers or viewers within their own organisation
Client Overview
Bayfield Logistics
97%
Pennine Haulage
88%
Castlegate Transport
100%
3 Action Items
2 overdue services · 1 MOT expiring